Resource Capacity Planner

There are, and some are fine. The difference is what has been checked. This file was built from scratch, then every formula in it was recalculated by a separate checker that compares each result against an independently worked-out answer — 61 of them here. A template that looks right and totals wrong is worse than no template at all, and that is the usual failing of one downloaded from a search result.

It also opens with sample rows already filled in, so you can see every formula working before you touch it, and it is set up to print without fighting the page setup. No email wall, no signup, no watermark, and you can use it commercially.

Over-booking your best people is the fastest way to miss deadlines. This Excel resource capacity planner records the hours booked for each person across six weeks, compares them with their weekly capacity and works out utilisation.

Each person is marked Over capacity, At capacity, Comfortable or Under-used, and the summary shows team utilisation, spare hours, the busiest and quietest weeks and the hours you could still sell.

Put booked hours in each week column. Utilisation compares the total against the capacity you set per person, so over-booking shows up before the week starts.

The file opens with sample rows so you can see every formula working before you change anything. Type your own figures over them. When you need more rows, insert them inside the existing block rather than underneath it, so the totals keep covering every row.