Business template

Mileage Log

Set your rate once and every journey plus the claim total follows it.

$7one payment, yours to keep

✓Instant download
✓Every later version free
✓Commercial use
✓No signup, no watermark

9: live formulas, each one recalculated and checked
6: columns: Date, From, To, Purpose, Miles, Claim
4: figures worked out for you

A self-employed driver or field worker · Anyone claiming mileage against tax — usually looking for this when mileage records are needed for tax and none were kept.

Need more than one? All 10 Business templates for $39 — $121 bought separately. All 66 for $99.

Works in Excel 2013 and later, Microsoft 365, Google Sheets and LibreOffice Calc. Set up to print on one page wide. Version 1, updated 25 September 2026.

There are free templates. Why this one?

There are, and some are fine. The difference is what has been checked. This file was built from scratch, then every formula in it was recalculated by a separate checker that compares each result against an independently worked-out answer — 9 of them here. A template that looks right and totals wrong is worse than no template at all, and that is the usual failing of one downloaded from a search result.

It also opens with sample rows already filled in, so you can see every formula working before you touch it, and it is set up to print without fighting the page setup. No email wall, no signup, no watermark, and you can use it commercially.

About this Mileage Log template

A mileage claim needs a record of every business journey: when, where and why. This Excel mileage log keeps one row per journey with the date, start, destination, purpose and miles, and works out the claim at the rate per mile you set.

Change the rate once and every journey recalculates, along with the total claim, the number of journeys and the longest trip.

Good for

→Employees claiming business mileage in a personal car
→Self-employed people recording business travel
→Keeping evidence behind a mileage claim

What it works out for you

Claim

→Total claim
→Journeys logged
→Longest journey (miles)

What is inside the Mileage Log template

The table has 6 columns. Calculated columns fill themselves in; the rest are yours to type over.

→Date
→From
→To
→Purpose
→Miles
→Claim

Settings in the “Rate” box

→Rate per mile

How to use the Mileage Log in Excel

Change the rate below and every claim recalculates. Keep one row per journey for a clean audit trail.

The file opens with sample rows so you can see every formula working before you change anything. Type your own figures over them. When you need more rows, insert them inside the existing block rather than underneath it, so the totals keep covering every row.

Shaded, boxed cells below the table are settings the formulas read from. Change those first — every row that depends on them updates at once.

Functions and formulas it uses

Every one of these exists in Excel, Google Sheets and LibreOffice, so the file behaves the same wherever you open it.

COUNTAMAXSUM

Questions about the Mileage Log

What rate per mile should I use?

The rate your employer pays, or HMRC's approved mileage rate for your vehicle if you are self-employed. The rate is an input, so it is easy to update.