A1:H14fxAVERAGE COUNTA COUNTIF IF IFERROR SUM
Employee Leave Tracker — the first rows of the actual spreadsheet
Employee Leave Tracker
The opening rows of the file you get — sample data included, not a mock-up.

HR template

Employee Leave Tracker

Allowance minus taken and booked, per person, with a flag when someone has none left.

$12one payment, yours to keep
  • ✓Instant download
  • ✓Every later version free
  • ✓Commercial use
  • ✓No signup, no watermark
26
live formulas, each one recalculated and checked
8
columns: Employee, Department, Allowance, Taken, Booked, Remaining, % used, Flag
4
figures worked out for you

An office manager or small-firm HR lead · Companies of 5-50 with no HR system — usually looking for this when two people booked the same week off and nobody noticed.

Need more than one? All 9 HR templates for $39 — $119 bought separately. All 66 for $99.

Works in Excel 2013 and later, Microsoft 365, Google Sheets and LibreOffice Calc. Set up to print on one page wide. Version 1, updated 25 September 2026.

There are free templates. Why this one?

There are, and some are fine. The difference is what has been checked. This file was built from scratch, then every formula in it was recalculated by a separate checker that compares each result against an independently worked-out answer — 26 of them here. A template that looks right and totals wrong is worse than no template at all, and that is the usual failing of one downloaded from a search result.

It also opens with sample rows already filled in, so you can see every formula working before you touch it, and it is set up to print without fighting the page setup. No email wall, no signup, no watermark, and you can use it commercially.

About this Employee Leave Tracker template

Holiday disputes usually come down to nobody being sure what is left. This Excel employee leave tracker records each person's annual allowance, the days they have taken and the days booked but not yet taken, and works out how many days remain.

It flags anyone with no leave left, and the overview shows the number of employees, the average percentage used and the days still to be taken across the team.

Good for

  • →Small businesses managing annual leave without HR software
  • →Approving holiday requests with the balance in front of you
  • →Spotting who needs to take leave before the year ends

What it works out for you

Overview

  • →Employees
  • →With no leave left
  • →Average % used
  • →Days still to be taken

What is inside the Employee Leave Tracker template

The table has 8 columns. Calculated columns fill themselves in; the rest are yours to type over.

  • →Employee
  • →Department
  • →Allowance
  • →Taken
  • →Booked
  • →Remaining
  • →% used
  • →Flag

How to use the Employee Leave Tracker in Excel

Booked means approved but not yet taken. Remaining deducts both, so it is the number someone can still request.

The file opens with sample rows so you can see every formula working before you change anything. Type your own figures over them. When you need more rows, insert them inside the existing block rather than underneath it, so the totals keep covering every row.

Functions and formulas it uses

Every one of these exists in Excel, Google Sheets and LibreOffice, so the file behaves the same wherever you open it.

AVERAGECOUNTACOUNTIFIFIFERRORSUM

Questions about the Employee Leave Tracker

What is the difference between taken and booked?

Taken is leave already used. Booked is leave approved for dates still to come. Remaining deducts both, so it is what someone can still request.

Does it work out statutory holiday entitlement?

No. You enter each person's allowance. Check their contract and statutory entitlement when you set it.

Can I record sickness here too?

It is designed for holiday. The Attendance Register records sickness and absence day by day.

What you get with the Employee Leave Tracker

  • ✓26 formulas, every one recalculated and checked
  • ✓Opens with sample rows already filled in
  • ✓Excel, Google Sheets and LibreOffice Calc
  • ✓Set up to print on one page wide
  • ✓Commercial use, no attribution needed
  • ✓Every later version included free

Get the Employee Leave Tracker for $12

One payment. The file downloads straight away, and every later version of it is yours at no extra cost.

Buying a few? All 9 HR templates for $39, or all 66 for $99.

More hr templates

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